You have to reschedule a meeting your company has recently pledged to have with members of another company. In your letter:
- explain why you need to amend the schedule
- apologize for the amendment
- suggest a new meeting time
I am writing to you regarding our plans to meet this 12th December 2011. I regret to inform you that it looks like our team will not be able to uphold the arrangement. Please allow me to apologize on behalf of Company XYZ for any inconvenience this has caused you.
As you know, our financial situation this year has been dire. Unfortunately, things took yet another turn for the worse this past week as our CFO decided to resign. As a result of this, most people in our office have become burdened with additional work, making our meeting on the 12th simply impossible at the moment.
I trust you can understand the difficult times we are in now. If possible, we would like to postpone our meeting by a week. Do you think your team could arrange to see us at our headquarters on the 18th at 10 am?
Please excuse the confusion,